Wait for five more years for govt to go paperless

Fears and misgivings of the officials clarified at a workshop

taru

Taru Bhatia | September 25, 2015 | New Delhi


#egovernance   #eoffice   #transparency   #files   #government  

It would take another five years to make it mandatory for the ministries to adopt the e-office technology. This was disclosed by Devendra Chaudhary, secretary, department of administrative reforms and public grievances. He said that the fear among the ministries is that the full transition (to e-office) will stop the whole structure.

Addressing government officials at a workshop to encourage them to adopt e-office technology in their departments for a transparent and easy working system on Thursday, he said “right now it is not a demand-driven system”. This was the reason behind the slow adaptation of e-office in the central government.

Jitender Singh, minister of science and technology, said that working digitally is a “global phenomenon” and that “many in the non-government sector have already adopted it, while we (central government) are late.”

He, however, said that since his government believes in creating a “work-friendly environment for the officers,” he will continue to encourage officers to adapt to this new system of working by offering them necessary training and guidance, which will develop a governance of least paperwork.

He said that currently 24 offices in the government are “using this system in some way.”

A first-of-its-kind, the workshop was conducted for different ministries of the central government, and for the IAS officials. “The aim is to make them aware of technology especially to the young leaders of our system, so it could be adopted with confidence,” said department officials.

Rachna Srivastva, senior technical director, NIC, in charge of developing e-office software, explained the workings of the system.

E-office objectives include “monitoring pending files through SMS to the authorities, reducing duplicity and bringing transparency in the movement of drafts, files and receipts among the ministers and officers,” the NIC official said.

The system has various applications, she explained, such as e-signature, e-tour, personal information management system for internal staff, knowledge management system – that will contain all the e-files etc. Application such as common data assessment will work as the central depository for the all the files for common view in the ministry, while the application like e-noting will help officers and ministers to file draft in their language from anywhere in the country.

From the success notebook
The ministry of panchayti raj and rural development offered their “success stories” after transforming into a digitally-enabled government. Since its adaptation in 2012, ‘99 percent of its files has been processed in e-office.’

Drawing out from his experience of working in an e-office, Dr. Santosh Mathew from the IT division of rural development ministry said, “either it will happen in two months or it will never happen.”

“We need this system to eliminate the physical movement of files, to bring the transparency in a system where blame game is common,” he said.

Comments

 

Other News

Improving livelihood with financial access is the task ahead

“Demonetisation has created an entire system of digitisation and financial inclusion,” said PK Gupta, managing director (Retail and Digital Banking), State Bank of India, at the launch of the Governance Now India Financial Inclusion Case Book in Mumbai on Friday. He further stated though there

How Bhutan is enuring food security

When Bhupen Gurung from the Royal University of Bhutan told the audience at the TERI School of Advanced Studies, New Delhi, about dropping levels of poverty in Bhutan, many public policy academicians were left intrigued. Coming from the ‘Land of Happiness’ (Bhutan ranked 97 among 155 countr

Uncivil servants

An IPS officer of Tamil Nadu cadre holding the post of assistant superintendent of police was caught cheating, using high-tech gadgets, while appearing in the IAS examination in October, as was widely reported in the media. The case has shaken the conscience of the enlightened citizenry and shows the rot t

Manufacturing will remain dark horse for economy: Niti Aayog expert

Manufacturing will remain the dark horse for the Indian economy, especially as labour-intensive industries shift from China, writes Sukhgeet Kaur, director, project appraisal and management division, Niti Aayog in an official

The un-importance of being Pravin Togadia

Vishwa Hindu Parishad (VHP) working president Pravin Togadia is in the news after a long time. This week, Togadia went `missing` for an entire day as the Gujarat and Rajasthan police were on the lookout for him, arrest warrant in hand. Togadia was later brought to a hospital in an unconscious state. At a p

Confused signals

Of late, there have been some anxious moments for broadcasters and no one knows where it’s been coming from, and why it’s happening. For starters, the ministry of information and broadcasting is the licensor for TV channels, in two categories: (i) news and current affairs (&lsquo

Current Issue

Current Issue

Video

CM Nitish’s convoy attacked in Buxar

Opinion

Facebook    Twitter    Google Plus    Linkedin    Subscribe Newsletter

Twitter